How should Title IX records be documented and preserved?

• A. Publicly post all records for community review.
• B. Maintain confidential case files with notices, evidence, findings, remedies, and outcomes; follow retention policies and FERPA/records rules.
• C. Delete records after the investigation ends in all cases.
• D. Store records only in the investigator's personal device.

Answer: (B)

Maintaining Title IX records as confidential, organized case files is essential. These records should include notices, the evidence reviewed, the findings, the remedies implemented, and the outcomes, all kept in line with the district’s retention policies and in accordance with FERPA and other applicable records rules. This approach protects student and staff privacy while ensuring the information is available to authorized individuals for accountability, review, or compliance purposes. Secure storage—whether in a protected digital system or locked physical files—with access controls, audit trails, and appropriate redactions when needed, helps prevent unauthorized disclosure and supports due process.

Public posting would expose sensitive information and undermine privacy and safety. Deleting records after the investigation ends can erode accountability and hinder trend analysis, compliance checks, or future inquiries. Storing records on a investigator’s personal device poses clear security risks and typically violates policy and legal requirements. Keeping confidential, properly retained records that include notices, evidence, findings, remedies, and outcomes is the correct, compliant approach.